The problem
The problem is not the ERP. It's the manual work around it.
In many SMEs, information still moves between emails, PDFs, Excel files, CRM and ERP. Teams re-type the same data, check orders line by line and spend a large part of their time tracking down errors and missing information.
Re-entry between emails, files, CRM and ERP
Manual checks of prices, references, quantities and lead times
Missing information detected too late
Teams absorbed by urgent tasks and exceptions
Demonstration — 60 seconds
One order. 37 lines. Two discrepancies.
The system reads and structures the order, compares the information against internal data and shows the team only the items that require a decision.
Automation prepares.
The human decides.
- 01
Order received
Email, PDF or Excel
- 02
Extraction
Reading and structuring
- 03
Checks
Prices, references, quantities and lead times
- 04
Exceptions
Discrepancies clearly flagged
- 05
Validation
Human decision, then ERP preparation
Price discrepancy: EUR 32.10 received / EUR 34.80 on record
Lead-time discrepancy: September 8 requested / September 10 available
Illustration built from synthetic data.
The result
The system prepares. Your team decides.
Orders are read, structured and checked automatically. Instead of re-processing every line, your teams step in only when information is missing or a discrepancy needs a decision.
Fewer re-entries
Discrepancies detected before they enter the system
More time for customers and complex situations
The starting offer
A first automated flow in four weeks.
We start with a clearly defined process to verify feasibility, integration with existing tools and the results obtained before extending the scope.
Pilot: EUR 3,900 to 6,500 excl. VAT
- 01One priority process
- 02Business rules defined with the team
- 03Human validation retained
- 04A trial run on real or representative data
- 05Measurement of results
- 06Documentation of how it works
The method
From scoping to go-live.
Scope
Understand the process, the rules, the exceptions, the tools and the expected return.
Build
Design a solution suited to how the company already works and to its existing systems.
Go live
Deploy, document, monitor and hand the solution over to the teams.
Rouage assembles the skills the project needs around a single person accountable from scoping to delivery.
The founder's experience
Designing useful systems. Making them operable.
Before founding Rouage Solutions, Nicolas Imbert designed and operated a digital platform that served more than 2,500 paying customers.
Let's talk about your most time-consuming process.
Tell us about a process that takes up too much of your team's time: orders, documents, data entry, checks, follow-ups or reconciliations. In fifteen minutes, we will identify the main source of friction and check whether there is a realistic way to automate part of the work.